SPMO InfoBits

Sec. 48.2 of Revised IRR of RA 9184

As a general rule, the Procuring Entities shall adopt public bidding as the general mode of procurement and shall see to it that the procurement program allows sufficient lead time for such public bidding.  Alternative methods shall be resorted to only in the highly exceptional cases provided for in this rule.

 

Technical Specifications in Bid Form
Purchase Order Template

Annual Procurement Plan Form
Annual Procurement Plan for Common-Use Supplies and Equipment

Project Procurement Management Plan (PPMP) Form

 


For questions and inquiries regarding the following forms please call SPMO at local 4580 and ask for Danny Tobias or Larry Permejo

 

Instructions on how to accomplish PAR form

Instructions on how to accomplish ICS form

 


 

Instructions on how to accomplish Property Acknowledgement Receipt (ARE) Form

A. This form shall be accomplished as follows:

  • Agency - name of the agency
  • PAR No. - assigned control number
  • Office/College - name of the office/college
  • Qty. - number of units given to the concerned employee or user of the property
  • Unit - unit of measurement (i.e. set, lot, piece, pair, unit, etc.)
  • Article Description - brief description or details of the items issued to the concerned employee, including Serial Number in case of equipment with serial number
  • Property Number - assigned property number/bar code of the item issued
  • Unit Cost - cost of the item issued
  • Amount - total cost of the item
  • Location - location of the item (i.e. room no., laboratory, etc.)
  • Remarks - use this portion to indicate information relative to:
    • Cancellation of PAR due to transfer of accountability (e.g. This cancels previous PAR signed by Mr. Juan A. Dela Cruz dated 01/31/17.) and/or transfer of equipment from one office to another (e.g. Transfer without cost from SPMO to Accounting Office. PAR dated 01/31/17.)
    • Nature of acquisition of property (e.q. donation, project funded)

  • Received by: - the end-user of the property shall acknowledge receipt by signing under "Received by" portion
  • Received from: - this portion shall be signed and dated by the head of office under "Received from" portion

B. The PAR shall be prepared in three (3) copies or more distributed as follows:

  • 1st Copy (Original) - Supply and Property Management Office (SPMO)
  • 2nd Copy - Unit/college Property Officer
  • 3rd Copy - Accounting Office (attached to voucher)
  • Other Copies - Recipient or the end-user of the property

C. The PAR shall be renewed every three (3) years or every time there is a change in accountability

Note: It is likewise important to indicate in the PAR the Supplier's name from which the item/s was purchased, invoice number and date, PO number and date and Purchase Request number as part of the article description.

 

 


 

Instructions on how to accomplish Inventory Custodian Slip (ICS) Form

A. This form shall be accomplished as follows:

  • Agency - name of the agency
  • ICS No. - assigned control number
  • Office/College - name of the office/college
  • Qty. - number  of units  given to the concerned  employee  or  user of  the property
  • Unit - unit of measurement (i.e. set, lot, pc, pair, unit, etc.)
  • Article Description - brief  description  or  details of  the  items issued to the  concerned employee,  including Serial Number in case of equipment with serial number
  • Property Number - assigned property number/bar code of the item issued
  • Unit Cost - cost of the item issued
  • Estimated Useful Life -  estimated  useful  life   of  the   item   issued  as prescribed by COA under Circular No.  2005-002  dated April 14, 2005.
  • Location - location of the item (i.e. room no., laboratory, etc.)
  • Remarks - use this portion to indicate information relative to:
    • Cancellation of  ICS due to transfer of accountability  (i.e. This  cancels previous ICS signed by Mr. Juan A. Dela Cruz dated 01/31/17.) and/or transfer of equipment  from  one  office  to another (i.e. Transfer without cost from SPMO to Accounting Office. ICS dated  01/31/17).
    • Nature of acquisition of property (e.g. donation, project funded)

  • Received by: - the end-user of the property shall acknowledge receipt by signing under "Received by" portion
  • Received from: - this portion shall be  signed  and  dated by  the head of office under "Received from" portion

B. The ICS shall be prepared in three (3) copies or more distributed as follows:

  • 1st Copy (Original) - Supply and Property Management Office (SPMO)
  • 2nd Copy - Unit/college Property Officer
  • 3rd Copy - Accounting Office (attached to voucher)
  • Other Copies - Recipient or the end-user of the property
Last Updated on Tuesday, 01 August 2017 02:02