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SPMO FUNCTION

 

General Function

As a service unit of the University, the Supply and Property Management Office (SPMO) is the overall in charge in the acquisition of new properties and equipment, its utilization and the disposition of unserviceable or no longer needed equipment of the University.

 

 


 

PROCUREMENT SECTION


  • Procure supplies, materials, equipment and services for UP Diliiman offices and units;
  • Provides information and technical advice to the different UP Diliman offices/units relative to procurement of supplies, materials, equipment and services;
  • Serves as BAC secretariat during the conduct of public bidding;
  • Inspects deliveries of newly acquired properties;
  • Assists, the head of office in the review, evaluation and development of procurement policies, systems and procedures and their corresponding implementation.


PROPERTY INVENTORY AND DISPOSAL SECTION

 

  • Maintains and updates the central inventory records of properties/equipment of the University;
  • Monitors/follows-up submission of inventory report;
  • Oversees/assists in the inventory taking of UPD big units;
  • Consolidate inventory reports;
  • Is in charge of insurance of University properties/equipment, insurance claims and serves as the UPD’s liaison unit with GSIS;
  • Reconcile physical inventory records with those of the Accounting Office;
  • Is in charge of the disposal of supplies, materials and equipment which are unserviceable/obsolete, condemned or no longer needed by units;
  • Is in charge of valuating the scrap, unserviceable and no longer needed properties of units;
  • Is in charge of the conduct of public auction of disposable properties;
  • Maintains database and records of condemned properties/equipment;
  • Issues Property Clearance of separated/retired employees of the University;
  • Assists, the head of office in the review, evaluation, formulation and development of inventory and disposal policies, systems and procedures and their corresponding implementation.

 

CENTRAL STOREROOM

  • Procures and maintains stocks of commonly used office supplies;
  • Monitors/follows up the submission of Annual Procurement Plan (APP);
  • Consolidates APP’s
  • Conduct regular inventory of stocks and monthly reconciliation with the Accounting Office;
  • As necessary coordinates with concerned units to form modifications revisions;
  • Assists, the head of office in the review, evaluation, formulation and development of policies and procedures and correspondingly their implementation.
Last Updated on Tuesday, 17 January 2012 08:27