SPMO InfoBits

Sec. 22.1 of Revised IRR of RA 9184

For contracts to be bid with an approved budget of One Million Pesos (Php 1,000,000.00) or more, the BAC shall convene at least one (1) pre-bid conference to clarify and/or explain any of the requirements, terms, conditions, and specifications stipulated in the Bidding Documents.

Article Index
SPMO Inventory Section
Inventory of Equipment
Monthly Insurance of Equipment
Yearly Insurance of Equipment
Insurance of Motor Vehicles
Donated Equipment
Hauling of Equipment
Report of Waste Materials
Requesting Useable Materials
Auction of Unserviceable Equipment
Issuance of Clearance
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Property Inventory and Disposal Section

The Property Inventory and Disposal Section is tasked to perform the following sections:

  • Maintain and update the central inventory records of properties/equipment of the University;
  • Monitor/follow-up submission of inventory report;
  • Oversee/assist in the inventory taking of U.P. Diliman (UPD) units;
  • Consolidate inventory report;
  • In charge of insurance of University properties/equipment, insurance claims and serves as the UPD’s liaison unit with GSIS;
  • Reconcile physical inventory records with those of the Accounting Office;
  • In charge of the disposal of supplies, materials and equipment which are unserviceable/obsolete, condemned or no longer needed by units;
  • In charge of valuating the scrap, unserviceable and no longer needed properties of units;
  • In charge of the conduct of public auction of disposable property;
  • Maintain database and records of condemned properties/equipment;
  • Provide lists of condemned properties/equipment to Accounting Office for dropping from the books of accounts;
  • Issue Property Clearance of separated/retired employees;
  • Assist the head of office in the review, evaluation, formulation and development of inventory and disposal policies, systems and procedures and their corresponding implementation.


Inventory Procedure
Inventory Flowchart

Inventory Forms (ARE, I&I, etc.)

Last Updated on Wednesday, 18 January 2012 01:15