SPMO InfoBits

Sec. 48.2 of Revised IRR of RA 9184

As a general rule, the Procuring Entities shall adopt public bidding as the general mode of procurement and shall see to it that the procurement program allows sufficient lead time for such public bidding.  Alternative methods shall be resorted to only in the highly exceptional cases provided for in this rule.

Article Index
SPMO Inventory Section
Inventory of Equipment
Monthly Insurance of Equipment
Yearly Insurance of Equipment
Insurance of Motor Vehicles
Donated Equipment
Hauling of Equipment
Report of Waste Materials
Requesting Useable Materials
Auction of Unserviceable Equipment
Issuance of Clearance
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Procedure - Inventory of Equipment

  1. Supply Officers (SO) receive inventory reports from Unit//Dept/Office consist of the following:
    1. Inventory of Equipment (Form 41A)
    2. Updated Acknowledgement Receipt for Equipment (ARE)
    3. Updated Inventory Custodian Slip (ICS)
    4. Other file-file not included in the Form 41A for adjustment to the Accounting Office

  2. SO 's reconcile Form 41A of units inventory against database records. Prepare the following reports:

    1. Tentative Missing Report (TMR) (if any) - Items that are categorized in the Form 41A remarks as shortages will be sent to the office concern for verification of the items whereabouts. Officials concern on the unaccounted property will be given one (1) month deadline.
    2. Final Unaccounted Property Report - Failure to comply with the deadline, a final report of unaccounted property will be sent to the official for the settlement of his/her accountability.

  3. SO' s follow up to unit items that require paper documentation for adjustment in the book of accounts to the Accounting Office.
  4. SO' s prepare Form 41A Report of all units for submission to Commission On Audit (COA).


Last Updated on Wednesday, 18 January 2012 01:15